The Four D’s of Productivity
If you're going to stay focused in a hyper world, you need to understand the four D's of productivity or the four D's of getting things done. Here's what they are. As you look at the things that you need to do. The first D is this, there are some things that you want to do. You want to do the things that are important, okay? You want to do the things that can only be done by you. You want to do those things that are going to help you achieve your goals. You want to do those things that are going to help you achieve your plans. You're going to do those things that move the needle forward, so to speak, on those important areas of your life, your ministry, or your job. You want to do those things.
Now, not everything should be done by you. This is the second D: delegation. The second D of productivity is to delegate. Some things can be delegated. The things that other people can do, let them do. There are some tasks that might be important; they might be urgent, but you don't have to do them. Someone else can handle it. When you begin to delegate, what you're doing is you're using other people's time, which opens up more time for you to do the things that only you can do. Now, I think I talked to you about this last week in a video. I know I taught this somewhere in the last week or two. Wayne Cordeiro talks about this; that 85% of the stuff that you do, anyone else can do. 10% of the stuff you do, someone else could do that if they were trained.
So 85% of the stuff you do, anybody can do. Anybody can check Facebook. Anybody can answer email. Anybody can attend a meeting. Anybody can run to Costco, right? Anybody can do that. 10% of the stuff you do, someone else could do if you actually just took the time to train them how to do it. Which leaves 5% of this stuff only you can do. That's the stuff that you want to make sure you are doing, the stuff only I can do, and then I delegate. Then there are things that if I'm going to be productive and if I'm going to be focused in a hyper busy world, there are things I need to delete. There are some things I just don't need to do. In other words, I need to start saying no to some things. By the way, yes and no are the two most powerful words in the English language because they determine your destiny. The things you say yes to and the things you say no to, be very, very careful what you say yes to and what you say no to. Some of you, you have a hard time saying no to people, and I empathize with that.
You are servants of Christ. You serve people; you love people. You want to help, but listen, you've got to learn to start saying no and why? Because you want to save your yes for the best. Right? There's that book that Beth read a year or two back; it's called The Best Yes. It's written by Lysa TerKeurst. You want to be careful what you say yes to. Some things can be deleted. If there's something that's not that important, not that urgent, you might just want to delete it, right? And then there's a fourth D, and I'll wrap up with this one. The fourth D is to delay. There are some things, if you're going to stay focused, that you don't want to delete, but you can just delay them. I'm not going to get tied down to a deadline. They're not things that I have to do this month, but I don't necessarily want to delete it. Later on as I get more margin, maybe I'll work on this or focus on this or delegate this out.
Here are four important D's. If you're going to stay focused in a hyper busy world, figure out the things that you can do and only you can do. Delegate: start delegating more. It might not get done as well as you would do it and maybe you've gotten burnt in the past, but you've got to learn to delegate. Listen, if somebody can do something 80% as good as me, I delegate it and I give it to them, right? It may not get done like I want it done but you know what? It's progress over perfection. I'm going to delete some things. I'm just going to start saying no to some things, and then I'm going to delay some things. I'm going to create a list with stuff for later.
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